Pequip

Pequip was designed and developed to be the first fully relational and integrated on-line program which covers the complete project cycle. The structure of the program ensures consistency of data and continuity in the management of each project at every stage. The unified database is rich with products data commonly used in primary, secondary, tertiary and teaching healthcare facilities which include manufacturers, AutoCAD blocks, electromechanical and IT requirements as well as many other attributes.

Unique Features

While P Equip has many unique features, some of the important highlights are:

• While P Equip is primarily intended to be used by Medical Equipment Planners, Clients can benefit from having complete on-line access to the estate and asset management module, planning reports, the specifications for review and approval, the design drawings for viewing and approval, the tendering module for issuing the tenders to the market, tendering evaluation module for providing reviews of each offer and attachments, negotiations with suppliers, products selection, generating comprehensive purchase orders, and for tracking all execution functions. Design Consultants and Contractors can benefit from accessing the latest reports, design drawings and shop drawings. Project Managers will find great value in many modules including tracking the progress of the project. Vendors will find comfort in using the Vendors Portal and being able to submit not just their bids on-line but also other documents including knowing the outcomes of their submittals.
• The Client can create an Estate that links different facilities or projects together which allows for transfer of assets between them including managing the assets across the entire estate. In addition, existing equipment can be accommodated in the planning of a project so that the planning can be comprehensive and the design will be inclusive of all products; while procurement will focus only on the new items.
  
• Planning has never been done easier and faster. Multiple people can plan a project at the same time. Rooms, departments and entire projects can be imported to the project in seconds and then modified. Typical rooms can be assigned very quickly. Templates are available and more can be populated to be exclusively owned by the user entity. Revisions are tracked and oversight is available by senior staff to ensure accuracy of the planning and consistency with the design drawings.
  
• The equipment planning module is not only integrated with AutoCAD whereby design drawings can be developed in a consistent manner with the planning, but also saves 70% of the time it usual take to produce coordinated drawings manually. Because the library and tables are housed in P Equip, reporting becomes much more comprehensive, consistent and accurate. The structure of Equip is completely compatible with BIM Revit which has been tested for integration and is under development. All components whether in our out of the scope of the equipment planner can be displayed in the design drawings thus providing complete coordination of work flow. Not only all plug-ins will be accounted for in the design and comprehensive room datasheets but also additional electromechanical services that are more related the room requirements that are independent of the products.
  
  
• P Equip can be used by Consultants who base their design on not only metric but also imperial values. The conversion tables are built-in for dimensions and weight measurements. Unique descriptions can be assigned that will differentiate products between HTM and other standards because quantities can be assigned to medical gases per component.
• Different item numbers will be automatically generated identifying low, medium and high technologies thus allowing for the assignment of different budgets and unique attributes for each level of technology per product including manufacturers’ datasheets.
• As more and more medical equipment is becoming dependent on IT solutions and applications, P Equip incorporates all IT and audiovisual integration and connectivity requirements which will be embedded in each component for not just reporting purposes but also in the specifications and for exporting to the design drawings.
• Unlike other programs, electromechanical, IT and audiovisual requirements per component are quantified thus providing valuable tools to the architects and engineers in knowing the exact requirement per space, department, floor and the entire project. For example, power consumption can now be calculated in the program rather than from the design drawings or manually.
  
  
  
• P Equip is flexible to assign procurement into packages and to divide deliveries to up to three phases and dates. Packaging qualifies inviting only vendors who specialize in certain categories of products to participate in specific tenders in order to ensure the delivery of the best products at the best price and with the best services. Phasing allows for prioritizing shipments according to each project schedule and priorities.
• For the first time, vendors can efficiently and accurately complete and submit all technical and financial offers in addition to company profiles online by using the dedicated Vendors Portal. Bidders will not attach offers but rather complete all compliance statements line by line on-line which will expedite the evaluation process and ensure accuracy. The same portal facilitates submission of materials approvals, shop drawings, purchase order acceptance as well as many other functions.
  
• Tenders technical evaluations are performed on-line by an unlimited number of evaluators working simultaneously and affording the Clients the right to validate the process thus saving time and ensuring objectivity and transparency. Financial evaluations address each components cost, all associated standard and optional Options, Accessories, Consumables, Disposables, and spare parts. Freight, customs, storage and other costs can be separated from the unit cost in order to allow clients to consolidate shipments and save money. They system will automatically calculate results and recommend the procurement according to the best value for the money.
• Manufacturers can upload all catalogues, cut sheets, marketing material, AutoCAD blocks, REVIT models, and other documents on-line which will then be linked with specific products components. P Equip is manufacturer neutral and thus providing products data is not restricted.
• While specifications can be developed to be predominantly generic in nature to apply to multiple manufacturers, P Equip can accommodate some international practices of basing the design on specific preselected manufacturers.
• The budgets can be adjusted for each stage of the project (Concept, Preliminary Planning, Detailed Planning, Tendering, and Post Tendering). Cost calculation and control is comprehensive to capture both CAPEX and OPEX which include the cost of goods X-Factory, the cost of freight and customs independently, warranty cost, the cost of assets that are standard options as well as the cost of consumables and disposable.
• Generating purchase orders is automated once negotiations and final selection using P Equip e-Procurement module. The program captures all warranty, all options and accessories, all delivery times by phase, all shop drawings requirements, all freight and other details; and documents them is the purchase order which will translate to ordering and installing the right product at the right time and the right price.
  
  
• P Equip is the first program to integrate the procurement function with the execution stage of the project so that materials approval, shop drawings submittals, receiving and inspection functions, product installation and commissioning and hand over can be performed online in a very consistent, scientific and accurate manner.
• Because of the way the P Equip program was design and the relationships created between multiple tables covering all stages of the project, identifying the status of a particular item or multiple items on a given date is possible.
• P Equip has a built in document management system that covers different stages of the project. Utilities include managing minutes of meetings to creating actions that must be implemented by the planners; tracking all changes in the planning and design drawings; initiating documents transmittals via auto generated emails; and identifying the status of the project during every stage.
  
  
  

Benefits

• Accuracy
• Continuity (From beginning of the project cycle to end)
• Consistency
• Accessibility
• Transparency
• Saves time
• Saves Money at every level
• Delivers what is needed, when and how its needed to meet the needs of all stakeholders

How is the Program Sold?

Customers can utilize several options in using E Equip

1. Annual subscription on a project basis using the existing P Equip Server. Customers will have an option of subscribing to individual modules or all of them. At minimum the Projects Planning and Project Management modules must be ordered. The data included in Products Management will be included and can be customized and modified and the database will be totally owned by the subscriber. The manufacturers’ catalogues and datasheets however will not be available to the user unless prior written consent is obtained from the respective manufacturers or can be downloaded from the respective websites by the customers. The data included in the templates will also be available and can be modified and added upon. The root menus in the Admin Module will be included as customers can customize the categories and other information. Customers will not have to procure and install any software using this method except for an AutoCAD or REVIT license should the design module be selected.
2. Annual subscription on an unlimited projects basis using the existing P Equip Server. The same terms will be applied to the second option as the first.
3. Annual subscription on an unlimited basis using separate domain and hosting. The same terms will be applied to the third option as the first.
4. License agreement with annual service and support contract on an unlimited basis using separate domain, servers / datacenter and hosting. The same terms will be applied to the third option as the first but the Customer will need to ensure that the service provider will support all of the necessary software to operate P Equip. The Client must also provide remote access to the P Equip Admin staff for support, service and upgrades of the program.

To obtain more detailed information on P Equip Email us info@intlhd.com